We are inviting eligible students from European universities to apply for placements under the Erasmus + mobility programme.
erasmus-library-trainee-post (word version)
Job Description for Erasmus students at The Oxford University Language Centre
Planned period of engagement:
One Oxford University Term (either 2 October to 8 December 2017 or 8 January to 16 March or 16 April to 22 June 2018, depending on Easter dates) Some flexibility allowed in dates.
Number of working hours per week: 30 hours
About the Language Centre
The Oxford University Language Centre provides language learning services for all members of the University and its employees through the provision of taught classes, access to its library and study areas, language exchanges and independent study opportunities. The library’s collection includes over 22,000 audio, video and computer assisted language learning resources as well as 5,000 books in 190 languages. The library is a lending library using a self-issue/return machine. The 10 classrooms are on three floors and teaching during term time takes place from 9.00 – 20.00 Monday to Thursdays and 9.00-19.30 on Fridays. Further details about the department and its activities can be found on the departmental website: www.lang.ox.ac.uk . Information about what the previous trainee did can be found here: https://oxforduniversitylanguagecentre.wordpress.com/2016/05/12/my-internship-in-oxford/
Traineeship title: Library Trainee (with some clerical duties)
Language competence of the trainee
- We require the trainee to have reached at least level B2 in their English language competency before the start of the traineeship. The student will have the opportunity to take part in weekly Academic Writing and Communication Skills classes at the Centre. Please note that these are not general English as a foreign language classes, but specialist classes for existing university students.
Detailed programme for the traineeship period
Support the Librarian (about 80% working time)
A learning programme will be organised, including visits to other Oxford libraries.
- In charge of the library during the librarian’s lunch hour and any other time in the librarian’s absence.
- Give library tours to students and staff
- Register new readers on database, help readers find material and assist them in the use of audio-visual equipment
- Shelve and reorder library material
- Process the returned items on the self-issue/return machine and help with usage statistics
- Process new items for circulation (shelfmark, label, barcode and RFID tag)
- Evaluate language learning material (print and online)
- Sharing of experience on the Language Centre blog and personal blog
- Any other tasks requested by the Librarian.
Support the Head of Department in a clerical capacity (5% working time)
- research and collate material
- Any other tasks requested by the Director
Help the OPAL Administrator with the administration of the Oxford Programme of Languages (OPAL) (5% working time)
- Create timetables, update the student database, send out emails.
- Depending on the time of year: help with the administration of final year tests and presentations.
Support the Departmental Administrator and her team (10% working time)
- Accompany members of staff to conferences/events and provide information to potential students
- Help the courses administrators during busy registration periods, by entering student data in the database, photocopying and filing.
- Any other tasks requested by the Administrator
Knowledge, skills and competences to be acquired by the trainee by the end of the traineeship
- To obtain a good working knowledge of a higher education specialist library
- To improve the English language skills, both written and oral, of the student
- To gain an understanding of the administrative functions of a university department
- The student will not be expected to work more than 30 hours per week. Typical working days will be 9 am to 4 pm with a one-hour lunch break with occasional flexibility in working hours (for example in the librarian’s absence).
- You must be eligible to work or study in the UK, and proof of eligibility will be checked on arrival.
- A good command of spoken and written English (at least level B2) and a good telephone manner
- Proficiency in Microsoft Word and Windows with accurate and fast keyboard skills and proficiency in using email and the internet
- Evidence of attention to detail and ability to work unsupervised
- A patient, cheerful and courteous manner appropriate to the varied user base of the centre
- Ability to present a professional and positive image of self and the department at all times
- Ability to lift, carry and file books and papers to a weight of approximately 5kg. Training is provided in safe manual handling.
- Punctuality in order to ensure the handover of duties between rotas
- Library school student (undergraduate or postgraduate level) or a strong interest in working in libraries
- Interest in language learning and/or the ability to read in a foreign language other than English and native language.
- Previous experience of working in a lending library or similar environment
- Familiarity with searching online library catalogues and using a library system (circulation, cataloguing)
How to apply
Do let us know exactly what planned period of engagement you are interested in, as there are 3 different set of dates.
Interviews will be carried out by skype or phone.
As this is a rolling programme of internships, there is no deadline for applications, but it is recommended that candidates apply for post 9 months to a year ahead of the intended start date if possible.
We are unable to offer financial remuneration to interns, but offer the opportunity to take part in our English for Academic Studies and English Academic Writing courses. Additionally, the intern will have opportunities to sit in on open lectures offered by Oxford University and visit its colleges and halls (with the agreement of the librarian). The intern is responsible for finding and funding their own accommodation and their own living costs. For up-to-date lists of house shares and room rental in Oxford, daily info and Gumtree are popular local sites.
 A CV (or curriculum vitae) is a list with dates of the main relevant events in your life so far. Include details of your education, any qualifications you have, and your employment experience, together with any other information which helps to show how you meet the selection criteria.